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Covid-19 and Health & Safety

Covid-19 Restrictions


Covid-19 Protection Framework (aka Traffic Light System)

All of New Zealand will be shifting to the Covid-19 Protection Framework at 11.59pm on Thursday 2 December. Sport NZ has put together guidelines for sport and recreation (link below) and how this translates for swimming is outlined below.


Click here to view the Sport NZ guidelines for the Covid-19 Protection Framework


Swimming Events

Whilst most community sports are classified as “gatherings”, swimming events are classified as “events” under the CPF given we can control those who attend the event by way of accessing the pool through an entrance. Please note that despite whether the venue does not require vaccine passes to enter the facility, because you are hosting an event you will be required to use vaccine passes when hosting events under orange and red (refer to table below).


Because we host events, the table below outlines the restrictions to abide by for each colour:


Vaccination Status Green Orange Red
Using My Vaccine Pass No event restriction to numbers, please note the capacity limit is determined by the size of the facility (see physical distancing below) No event restriction to numbers, please note the capacity limit is determined by the size of the facility (see physical distancing below) 100 people capacity
Not using My Vaccine Pass 100 people capacity Can't host event Can't host event


*Please note that according to government guidelines a negative test can't be used instead of a vaccine pass


Under 12's

Whilst children under 12 are included in the event capacity numbers, they may attend and the event remains an event utilising vaccine passes (ie: the event is still a “vaccinated event” rather than an “unvaccinated event”). This is great news for us continuing to provide participation opportunities for all ages under CPF.


Please note that the Ministry of Health has stated that kids under the age of 12 and 3 months are not required to show a My Vaccine Pass. This means that kids who have just turned 12 have 3 months to complete their double vaccination.


Click here for more information


Physical Distancing

There is reference to 1m physical distancing at events in the Sport NZ guidance, but this is only for identifying how many people can be hosted within an enclosed space.


Eg: 50m x 25m = 1250m2 and therefore 1250 people


However, this doesn’t mean that individuals must remain physically distanced during the event itself. This is just used to help calculate the venue capacity of 1 person per 1m2.


Eg: you are not required to keep officials and volunteers separated, and swimmers separated, they can sit in the seats next to each other if they wish.


Out of Region Travel

You can cross regional boundaries if you have a vaccine pass. You should abide by the relevant settings for the area you visit, you are no longer required to take your home settings with you.


Eg: your home setting is red and you want to attend an event in orange, you just need to abide by the orange settings of the region the event is held in


Obtaining Your My Vaccine Pass

  1. Go to www.mycovidrecord.nz 
  2. Login or sign up if you do not have an account. Please note you will need information from some form of NZ or Australian ID
  3. Request your My Vaccine Pass (please note you can only request if you have received both vaccinations)
  4. Receive the pass as a PDF to your email within 24 hours. You can present your My Vaccine Pass by any of the following:
    • Save this to your Apple Wallet or Google Pay
    • Save as a photo or PDF
    • Print the pass


Scanning Vaccine Passes with NZ Pass Verifier 

  1. Download the NZ Pass Verifier app from the Apple App Store or Google Play Store on your phone or tablet. The app is:
    • Free and available to everyone to use
    • There is no login required
    • No internet needed for future scanning, just needed for download and first scan
    • No data is saved to the phone or tablet performing the scan
  2. When anyone is about to enter your facility/event, a staff/volunteer welcomes them and asks to see their My Vaccine Pass
  3. Scan the QR code on the My Vaccine Pass
  4. The app will provide a green tick with the individual's name and DOB. ID can be asked for to verify if required also.
  5. Individual should continue to scan in using their Covid-19 Tracer App also.


For those wishing to learn more about this process, the first 20mins of the webinar hosted by Recreation Aotearoa could be really helpful, where Shiree Hart from Ministry of Health explains the process.


Click here to view the webinar


Alert Level 2

Swimming NZ has developed guidelines to assist with swim schools, clubs and pools to operate under Alert Level 2 restrictions. The guidelines below also outline requirements for hosting events within the 100 people (excluding staff and officials) gathering limits.


Click here to view the Swimming NZ Alert Level 2 Guidelines


Click here for more information from Sport NZ


Alert Level 3

We are continuing to advocate strongly to Sport NZ for pools to re-open, and we are aware that these messages get passed on to the government. We will continue to advocate on behalf of the swimming community.


We have received comms about whether outdoor pools are included in the Alert Level 3 Phase 2 restrictions and can advise people that the Covid-19 website has been updated to now state:


Sport and Recreation Facilities

Outdoor playground can open. Gyms and indoor recreation facilities including swimming pools remain closed. This includes outdoor swimming pools.


Click here to view the Covid-19 website outlining sport and recreation at Alert Level 3 - Phase 2


A reminder that you can have up to 25 people from different households gather for exercise outdoors, which includes meeting at the park for a dryland session or other forms of exercise (eg: run or walk) and heading to the beach or lake for an open water swim.


Contingency Plans for 2022 SNZ Events

Swimming NZ has established contingency plans for all of the events it has scheduled to deliver in 2022


Click here to view the contingency plans for 2022 SNZ Events


Health & Safety Resources


Top 5 Tips for Health & Safety


Item Description Template or Resource

Check your club, region or organisation have policies and procedures up to date and documented. Ensure these are reviewed by officers and communicated clearly to everyone in your workplace


Eg: drug and alcohol policies, Police Vetting policies

SNZ Membership Protection Policy 


SNZ Police Vetting Policy


Check that your club, region or organisation are documenting down the hazards and risks that you have noticed in your workplace and then ensure those hazards and risks are either eliminated or minimised and record those controls put in place.


It is important to assess the risk while reviewing your hazards - basing how extensive your controls are off an assessment of the likelihood of an injury occurring from the hazard and how bad the injury could be. Remember that hazards can include the work you do, the tools you use or the environments you work in.


A hazard and risk register should be developed and reviewed on a regular basis, and reviewed again if an incident does occur.

Hazard Risk Rating Table


Risk Register Template


Ensure you are documenting and reporting any work-related incidents, injuries and illnesses that occur, investigating them and putting preventative measures in place where possible as part of the hazard and risk register.

Incident Report Form

Complete an induction for workers (including contractors and volunteers) and document the training completed so they know how to work safely.

Consider regularly discussing health and safety with workers.

Induction Form Template

Write up emergency procedures for all situations you work in.

Please note: all pool venues will have an emergency plan already

Event Management Plan Template


Covid-19 Response Plan



Incident Report Form

Swimming NZ has developed an incident report form that can be completed on-the-go on your phone. Reporting incidents as they occur is an important component of health and safety.


Click here to access the incident report form


Health & Safety Questions

For any questions regarding any of this information, please contact healthsafety@swimming.org.nz